LENOIR CITY SCHOOLS

SPECIFICATIONS FOR

 

Internal Internet Wiring and Connections

at Lenoir City High School

 

 

GENERAL INSTRUCTIONS

 

1. Mailing instructions for bids:

 

            Bids are to be mailed to:    Purchasing Department

                                                            Lenoir City Schools

                                                            2145 Harrison Avenue

                                                            Lenoir City, Tennessee 37771

 

and must be received at the above address no later than 2:00 p.m. on Friday, April 18, 2008, at which time they will be publicly opened. Late responses will not be considered and will be returned unopened.

 

2. Bids must be submitted in an envelope bearing the name of the company and clearly marked “Sealed Bid for LCHS Internal Internet Wiring and Connections at Lenoir City High School. Opening: Friday, April 18, 2008 at 2:00 pm.” Bids must include the completed bid form contained in this specifications package and information described in the specifications outlined. All bids must be submitted per specifications. If multiple bids are submitted, each must be contained in a separate envelope.

 

3. In setting forth these specifications it is the intention of the buyer to offer equal opportunity to all bidders.

 

4. No bid shall be withdrawn for a period of sixty (60) days subsequent to the opening of bid(s) without the consent of the Lenoir City Schools.

 

5. Lenoir City Schools reserves the right to accept and/or reject all or part of any bid; to waive informalities in any bid; to award the bid after readvertisement or by negotiation.

 

6. All decisions concerning the awarding of bid(s) rest solely with the Director of Schools and the Lenoir City Board of Education.

 

7. The contractor will indemnify and save harmless Lenoir City Schools, its agents, employees, officers and officials whether hired, appointed, or elected from and against all losses, claims, demands, payments, suits, actions and judgments of every nature and description brought or recovered against him by reason of any act or omission of said contractor, his agent, or employees in the execution of the work or in the guarding and protection of it.

 

8. Lenoir City Schools will not be responsible for any costs incurred by the bidder in the preparation of their bid(s).

 

9. Lenoir City Schools reserves the right in case of vendor default, to procure the articles or services from other sources and hold the defaulting vendor responsible for any excess costs occasioned thereby. Should vendor default be due to a failure to perform or because of a request for a price increase, Lenoir City Schools reserves the right to remove the vendor from the system’s bidder list for twenty-four months.

 

10. In the event the bid exceeds ten thousand ($10,000.00) dollars, a performance bond for the full bid amount is required.

 

11. By agreeing to provide goods and/or services to the Lenoir City School System, you are attesting that you are aware of your obligation under T.C.A. & 49-5-413(d) to conduct criminal background checks on all employees who may come on or about school property anytime children are present, and not to employ any person convicted of a sexual offense or registered as a sex offender in any capacity that would require him or her to come on or about school property when children are present.

 

12. Requests for additional information should be submitted, in written form, to Shelly Coggins, Purchasing. Questions may be faxed to 865-988-6732 or sent via e-mail to scoggins@lenoircityschools.com.

 

 

Specific Instructions:

 

1.    An optional bidder’s meeting will be held on Friday, April 11, 2008, at 9:30 a.m. at Lenoir City High School. Please check in at the main office at LCHS for meeting room location.

 

2.    Bidder will complete the Bid Form Cover Sheet, References and Vendor Certification and include with the sealed bid submission.

 

3.    Bidder must document that a certified Hubble installer will be on-site to perform the installation.

 

4.    Bidder must document that they have been in business doing internet cable installations for a minimum of three years.

 

5.    Bidder must have a local office within 100 miles of Lenoir City.

 

6.    Bidder will coordinate installation with Lenoir City School Technology Departments, Facilities supervisor and construction contractor.

 

7.    A communications diagram will be provided to bidders as part of the bid package and will be available at the optional bidder’s meeting.

 

Scope of the Project:

 

General

1. RJ45 cable used will be minimum Cat 5E. RJ45 connections should be Hubble brand.
2. All RJ45 and fiber drops will best tested back to punch down and labeled at punch down and room wall plates.
3. Fiber run from Main Communication closet to F-Wing Communication closet will be 12-strand multi-mode Armor protected or equivalent with 2 connections on each end and with spare pairs terminated.
4. Vendor will supply rack mounts, punch-down panels and patch cables.
5. J-Hooks will be installed for cable support where needed.
6. Cover plates to be stainless steel.
7. Switches will be purchased separately.

 

Wiring from Main Communication closet

1.    Run fiber connection from Main Communication closet (internet egress router) to the F-Wing Communication closet. (fiber should be 12 strand multi-mode Armor protected or equivalent) Install fiber termination box/enclosure

2.    Fiber will be terminated with 1 pair and spare pair for lab switch also 1 pair and spare pair for teacher/student lan switch. Fiber will be tested.

3.    Fiber patch cable’s (2)(5ft) will need LC connectors to mate with our switches

4.    Run 2 RJ45 drops to the auditorium. Terminate with wall plates. Location to be determined at walk-through. (one will be used for a wireless terminal, one on stage)

5.    Run 1 RJ45 drop to the cafeteria. Terminate with wall plate. Location to be determined at walk-through. (to be used for a wireless terminal)

6.    Add 24 port punch-down to existing floor rack

 

Wiring from F-Wing Communication closet

1. Install floor mount rack with vertical and horizontal cable management front and rear to accommodate 1 Cisco 48-port switch and associated punch-down panels (2,48 ports) and 1 Cisco 24-port PoE switch and associated punch-down panel (24 port). (Switches will be purchased separately.)
2. Install fiber termination box/enclosure
3. Fiber patch cable’s (2)(5ft) will need LC connectors to mate with our switches
4. Both switches will connect with fiber to main communication closet egress.
5. Run RJ45 cable from 48-port switches/punchdown to each labeled computer station or pod of computer lab, using conduit in place, approximately 42 drops in the lab area.
1. Each of 4 floor conduits will have 3 cables. Each floor box will have a single terminal. (12 total)
2. Each wall conduit will have 2 cables and 2 terminals in a wall box. (24 total)
3. Floor conduit to the round 6-station pod will have 6 cables with a 6-port face-plate/terminal. (6 total)
6. Run RJ45 cable from 24-port switch/punchdown to classrooms:
1. Chorus – 2 drops in office and 3 in choral area.
2. Classroom – 2 drops in each of 5 classrooms
3. Lab office – 2 drops

Bid Form for

Internal Internet Wiring and Connections

at Lenoir City High School

 

 

Company name and address: ________________________________________

 

________________________________________

 

________________________________________

 

________________________________________

 

Contact Person:                      _________________________________________

 

Telephone Number:                _________________________________________

 

Fax Number:                           _________________________________________

 

 

1.         Location of representative closest to Lenoir City Schools:

            ____________________________________________________________

 

2.         Estimated date of delivery of products. _____________________________

 

3.         Total Bid Cost            __________

 

 

 

 

_______________________________

Signature

 

________________________________ ______________________________________

Title                                                                Date

 

 

 

REFERENCES

 

Provide the name of three similar institutions for which your company has in the past three years provided internal internet wiring and connection equal to or similar to those specified.

 

Company Name ____________________________________________

 

Address ___________________________________________________

 

__________________________________________________________

 

Contact Person ______________________________________________

 

Telephone Number___________________________________________

 

Fax Number_________________________________________________

 

 

Company Name______________________________________________

 

Address ____________________________________________________

 

___________________________________________________________

 

Contact Person _______________________________________________

 

Telephone Number ____________________________________________

 

Fax Number__________________________________________________

 

 

Company Name_______________________________________________

 

Address______________________________________________________

 

___________________________________________________________

 

Contact Person________________________________________________

 

Telephone Number________________________________________________

 

Fax Number _____________________________________________________

Vendor Certification

 

As an authorized representative of the company, I certify the following:

 

The terms, conditions and requirements of the request for proposal have been read and understood.

 

The company will comply with the terms, conditions and requirements outlined in the request for proposal. If not otherwise noted in the proposal submitted, compliance will be assumed.

 

The undersigned certifies that he/she is a representative of the company with the authority to bind the company to the provisions submitted in the proposal.

 

Company Name          _______________________________________________

 

Company Address      _______________________________________________

 

                                    _______________________________________________

 

Telephone #                _______________________________________________

 

Printed Name              _______________________________________________

 

Signature                     _______________________________________________

 

Title                            ______________________    Date ________________