Key Information

• The use of school facilities is restricted to residents of Loudon County or entities with their principal place of business in Loudon County and may not be sublet to any individual or organization.
   
• Requests for the use of school facilities shall be made at least two (2) weeks prior to, but not more than 45 days prior to, the date of desired use.

• The group using the facilities will be responsible for any damage to the building, supplies, or equipment.

• The group receiving permission for facility use shall always be responsible for observing all fire and safety regulations.

• Fees for using Lenoir City Schools shall be collected in advance. If an over­payment has occurred, a refund will be issued; if any underpayment has occurred, an additional bill will be sent for immediate payment.
   
• Required liability insurance, with an effective date covering the period of use, will be re­quired by all groups given permission to use school facilities, except where this coverage is already provided by the Board of Education. An insurance certificate must be attached to the request. The certificate must contain a statement for sports-related activities that no "athletic participants" are excluded from the liability insurance. No reservation for facility use will be made until all documentation is provided. A Certificate of Insurance must be issued for not less than $1,000,000, and Lenoir City Schools Board of Education shall be named as an additional insured on all policies.

• Fees for using Lenoir City Schools shall be collected in advance. If an over­payment has occurred, a refund will be issued; if any underpayment has occurred, an additional bill will be sent for immediate payment.
• All organizations that are not part of the Lenoir City school system shall be responsible for ancillary costs incurred by the school system as a result of this use, such as costs for custodial services, school employee supervision, or other additional services. (Please see the rate list below for personnel labor rates)

• The Lenoir City Schools Board of Education has the right to deny the use of facilities to any party, organization, or entity that has a prior record of failing to adhere to the Lenoir City Board of Education policies or the rental agreement.

• All activities must be supervised by an adult associated with the group using the facility, as well as an employee of Lenoir City Schools. The designated school employee shall remain with the activity at all times. Supervisory personnel shall not leave the premises at any time during the activity. Upon completion of the activity, the school employee is to verify that the building is secure.

• The Board shall approve and periodically review a fee schedule for the use of school facilities by community or civic organizations and other non-profit, recreational, religious, political, or philosophical groups.